Terms and conditions

CONDITIONS FOR THE USE OF THE PREMISES
of
Sandhurst Baptist Church,
Yorktown Road,
Sandhurst,
Berkshire,
GU47 9BH

In the following text, the term ‘User’ refers to the person or persons named on the application form for hiring the premises.

The agreed fee for the use of the accommodation must be paid in advance of the hiring, together with a deposit of £50, which will be refunded within seven days of the termination of the booking.If there has been any damage to the premises or equipment for which the User is responsible, the church shall be entitled to retain part, or all the deposit to cover the cost of rectifying such damage.

The church retains control, possession and management of the accommodation and the user has no right to exclude the church from the premises.

The premises may only be used for the purpose and during the times agreed when the application is made, unless otherwise agreed with the church. Users are expected to vacate the premises on time.

The maximum number of people that can be accommodated in the Chapel is 60 and in the Chapel Hall 32, but these numbers would be lower for certain types of event.

At the end of the hiring period or each session, the User will:

leave the premises in a clean, tidy and secure state
close and secure all doors and windows
switch off all lights
ensure that the church's electrical appliances are still plugged in
dispose of all rubbish [recycling as appropriate].

The bins are located outside the kitchen window. Note—for hygiene reasons and for the consideration of all Users, used nappies will not be left on the premises, nor placed in wheelie bins nor flushed down the WC, but must be taken away and disposed of by the parent[s]/carers.

The User shall be responsible for meeting the whole cost of making good any damage caused to the premises and/or equipment during their use of the premises.

The User will advise the church of any defect in its premises, facilities or equipment of which they become aware.

No equipment will be stored on the premises without prior arrangement and the church reserves the right to charge a separate fee for such storage.

A copy of the insurance certificate covering the use of the premises is posted in the Hall. The church accepts no responsibility for injury or loss to persons or property on church premises. The church insurance does not cover outside groups and the relevant insurance provision should be made by the User and made available for inspection by the church representative.

Any accidents that occur will be recorded and signed in the accident book supplied.

Smoking is not allowed on the premises.

Alcohol is not permitted on the premises.

Under no circumstances are the premises to be used for the purposes of gambling, betting or lotteries.

All fire exits must be kept clear of obstruction.

There will be no parking in St. John’s Road, except in an emergency.

There will be no fly-posting on the premises by Users to advertise events planned.

The church is not licensed for the public performance of music and dancing.

Hiring arrangements are subject to periodic review.

The church reserves the right to terminate the hiring arrangement by giving not less than seven days’ notice in writing to the User.

The current hiring fee is £13.00 [thirteen GBP] for each hour or part thereof.The church reserves the right to increase hiring fees as required.

Users should allow time to set up and clear up within the booked period.

If any booked session is not required or not used, a refund of the fee will not be given unless the church is given not less than seven days' notice before the date of that session.

For regular/long term arrangements, the hire fees will be paid in advance, directly into SBC's bank account by standing order at agreed intervals; a standing order form is available.

We require all external groups working with children, young people or adults at risk on church premises to

provide confirmation of up to date Safeguarding policy and procedures
ensure all paid staff and volunteers have been subject to DBS checks in line with nationalgovernment guidance; see
be able to demonstrate that all paid staff and volunteers have completed the appropriatelevel of Safeguarding training

General information

Arrangements for hiring and admittance to the hall should be made with
Mrs. Louise Ratcliffe
phone: 01252 879 088
e mail: thetidyangel@gmail.com

Car parking
There is limited parking space on weekdays. Our car park is directly behind the Chapel. There is room for six cars. There are public car parks available at Pistachios coffee bar, the Community Hall and the Library.
Please note: it is one of the Conditions of Use that hall users do not park in St Johns Road.

Kitchen
The kitchen is available for use during the hiring period. Existing appliances will not be unplugged by Users. We advise that for safety reasons, small children are not allowed into the kitchen or servery.

First Aid
A first aid kit and accident book are available; they are on the right-hand side of the servery counter

Church details
Sandhurst Baptist Church
Yorktown Road
Sandhurst
Berkshire
GU47 9BH

Planning your Visit

New to church?

It can be daunting going to a church for the first time. There is great variety in the way Christians worship. At SBC we are more relaxed and less formal than many, but we try not to be casual and thoughtless.
We hope the following information will give you an idea of what to expect if you join us on a Sunday morning.
Where and when?
We meet each week in our Chapel for a service starting at 10:30am.
This usually ends between 11.30am and noon.
On the first Sunday of the month, we share Communion together.

For any first visit, we recommend arriving 10-15 minutes early.
Car parking at the Chapel is limited but there are two, free, public car parks not far away along Yorktown Road. In one direction there are spaces beside the town's Library and in the other, beside the Memorial Park.

There is wheelchair access to both the Chapel and the Hall.
There is an accessible toilet in the Chapel Hall.
What to expect?
On arrival one of our welcomers will greet you and help you find a seat. There will be time to meet other folk before the service begins, but if you would rather sit quietly, please feel free to do so.
After the service we serve tea, coffee and biscuits in our Hall. This is the building behind the Chapel. Sharing refreshments is a great way to meet people, or simply to take time to find your bearings. Refreshments are free.

What happens in the service?

The service begins with a welcome.
There follows a time of songs, readings and prayers.
The words for songs and other items, are displayed by data projector.
There is usually a talk (sermon) that explores a passage or idea taken from the Bible

At some point during the service notices will be announced and a collection will be made.
Many members of our congregation give to the church directly by the banking system.
Others still like to give cash.
Don't feel you must contribute, or feel embarrassed to let the collection bag pass by.

On Communion Sundays, we enact in a very simple way, the Last Supper that Jesus shared with His disciples. As we remember what took place and what it all meant, small pieces of bread and little cups of grape juice are offered to all. You do not have to take part. Please feel free to let the elements pass by. We hope just being there will be helpful to you.